I. Stakeholder Relationship

• Policy that stipulates the existence and scope of its effort to address customer’s welfare
  Manual of Corporate Governance p.18 Sec. 29.a.
• Policy that elaborates its efforts to interact with the communities in which they operate
  • Guidelines on Work Arrangements amidst COVID provides for coordination with LGU 
  • Designation of COVID Vaccination Task Force to coordinate with LGU;
• Policy that ensures that its value chain is environmentally friendly or is consistent with promoting sustainable development
  Manual of Corporate Governance, Sec. 31 p.21-22
• Environmental Policy (Office Order 2021-001)
• Disclosure of activities undertaken to implement customer health and safety
  • Public Advisory and Announcement on website banner 
• Disclosure of activities undertaken to implement policy on interaction with the communities in which it operates
  • Letter to Pasig Mayor re Vaccination of DAP personnel;
  • 2020: DAP involvement in ABMOCI
  • 2020 Annual Report p. 67, 80-86
  • 2017 Annual Report p.24
• Activities to implement policy on environmentally-friendly value chain
  • 2020 Annual Report p.67  
• Corporate Social Responsibility
  • 2020 Annual Report p.66
• Contact Details for stakeholder redress
  • “Contact us” details  available in website;
  • Complaints and Feedback Process included in Citizen’s Charter, p.227
• Policies  addressing employee health, safety and welfare
  • OO-2015-001 Civil Security Officers System and MC-2014-009 Grant of Health Benefits
  • MC-2020-04 Interim Risk Mitigation Guidelines Corona Virus Disease
  • MC- 2020-025 Guidelines on DAP Operations and Service Delivery Mechanism under GCQ
  • Memo on Reminders and Guidelines on Onsite Reporting 
• Data on health, safety and welfare of its  employees
  • DAP does not publish this but employees’ health status is monitored daily through a daily monitoring system and reports are made regularly to the Management Committee
• Training and Development for  employees
  • 2020 Annual Report, p.60-65
• Procedures for complaints by employees
  • MC-2019-007 DAP Grievance Machinery
  • Whistleblowing Policy

II. Disclosure and Transparency

• Corporate Objectives (Performance Agreement with GCG 2021)
• Financial Performance Indicators (Trial Balance (2021), Cash Flows (2021), Statement of Financial Performance (2021), Statement of Financial Position (2021), Statement of Changes in Net Assets/Equity (2021))
• Non-Financial Performance Indicators
• Whistleblowing Policy
• Biographical details of the Board of Trustees
• Training Programs attended by the DAP President
• Certification of Compliance with Code of Corporate Governance

III. Board Responsibility

• Has the BOT reviewed the vision, mission and strategy for the previous year?  Every year the Management present the performance of the Academy in accordance to its targets and Strategic Objectives, in alignment with the mission and core values and in attainment of the vision.
  -March 25, 2021 Board of Trustees Meeting ; AGENDA: Scenarios and Elements: Strategic Plan 2030
• Does BOT monitor /oversee implementation of corporate strategy?Yes, Management reports to the BOT on accomplishments of objectives that are aligned to the strategies of the Academy*every year the Management present the performance of the Academy in accordance to its targets and Strategic Objectives, in alignment with the mission and core values and in attainment of the vision.
  -March 25, 2021 BOT Meeting ; AGENDA: Scenarios and Elements: Strategic Plan 2030
• Risk Mitigation Plan
• Code of Conduct and Ethical Standards OO-2017-01 Adoption of the Code of Conduct and Ethical Standards for Public Officials and Employees

• Members of the Board Nomination, Compensation and Remuneration Committee
• Members of the Board Audit Committee
• At least one member of the Audit Committee with background in audit, accounting or finance: the lead of the Audit Committee is the DOF representative
• Members of the Board Risk Management Committee
• At least one member of the Risk Management Committee with background in finance or investments: NEDA; DBM representatives
• BOT meetings scheduled at the beginning of the year? Meetings are regularly held every quarter
• Did BOT meet at least 75% on their scheduled meetings? Yes, The BOT met 3x in 2020 (Feb, Aug 26, Dec 11)
• Policy that Board materials are provided to the Board at least 3 working days before a Board Meeting: yes, Board materials are supposed to given to Board Members at least 3 days in advance of the Board Meeting
• Board Secretary trained in either Legal, Accountancy or Company Secretarial practices? In 2021, for the first half of the year, the Board Secretary was Dr. Alan S. Cajes. For the second half of the year, Atty.  Heather Ezra Annang was designated Corporate Secretary. (see Key Officers)
• Does the DAP have a separate Internal Audit function? Yes; Quality Manual, p. 11
• Does DAP disclose how key risks are managed?  Quality Manual, QMS Planning, p.30
• The Board Chair and the President/CEO are two different people: The Board Chair in 2021 is Alicia Dela Rosa Bala; the PCEO is Atty. Engelbert Caronan Jr.
• Board Assessment – done through IPED

CGSR B:

• Annual Report uploaded to website
• Audited Financial Reports uploaded to website August 6, 2022
• DAP PES Monitoring 2021 uploaded to website (per quarter)

PRIOR YEARS

• • • Disclosure of activities undertaken to implement policy on customer health and safety
      Manual of Corporate Governance
  • Appointment by the BOT of a Nomination/Remuneration Committee
    GCIS Form, DAP, p.3 (2016)
    GCIS Form, DAP, p.3 (2015)
    GCIS Form, DAP, p.3 (2014)

• • Appointment by the BOT of an Audit Committee
    GCIS Form, DAP, p.3 (2016)
    GCIS Form, DAP, p.3 (2015)
    GCIS Form, DAP, p.3 (2014)

• • Code of Ethics – Adoption of RA 6713 / No Gift Policy
  • Board Secretary is trained in legal, accountancy or company secretarial practices
    • Atty. Vladimir Bedural (2018)
    • Atty. Crisostomo Uribe (2017)
    • Atty. Hans Docena (2016)
  • Existence of a separate internal audit function
    Yes, there is an Internal Audit Service
  • Disclosure of internal control procedures / risk management systems in place
    Quality Manual, p. 30 QMS Planning
  • Role of Chairman and of CEO are assumed by different persons – Yes, DAP Chair is different from DAP President & CEO ; DAP Website / About Us/ Board of Trustees ; 
  • Board Attendance, 2017
  • Conduct of an annual performance assessment of members of the BOT
    Through GCG system
  • Disclosure of the process followed in conducting assessment
    Through GCG system
  • Disclosure of the criteria used in the Board Assessment
    Through GCG system
  • DAP Board Meetings
    DAP Board of Trustees Protocol