I. Stakeholder Relationship

• Policy that stipulates the existence and scope of its effort to address customer’s welfare
  Manual of Corporate Governance p.18 Sec. 29.a.
• Policy that elaborates its efforts to interact with the communities in which they operate
  • Guidelines on Work Arrangements amidst COVID provides for coordination with LGU 
  • Designation of COVID Vaccination Task Force to coordinate with LGU;
• Policy that ensures that its value chain is environmentally friendly or is consistent with promoting sustainable development
  Manual of Corporate Governance, Sec. 31 p.21-22
• Environmental Policy (Office Order 2021-001)
• Disclosure of activities undertaken to implement customer health and safety
  • Public Advisory and Announcement on website banner 
• Disclosure of activities undertaken to implement policy on interaction with the communities in which it operates
  • Covid 19 Response Team (c19RT) reports to the Management Committee on coordination activities with LGU, if any;
  • 2020: DAP involvement in ABMOCI
  • 2020 Annual Report p. 67, 80-86
  • 2017 Annual Report p.24
• Activities to implement policy on environmentally-friendly value chain
  • 2020 Annual Report p.67  
• Corporate Social Responsibility
  • 2020 Annual Report p.66
• Contact Details for stakeholder redress
  • “Contact us” details  available in website;
  • Complaints and Feedback Process included in Citizen’s Charter, p.227
• Policies  addressing employee health, safety and welfare
  • OO-2015-001 Civil Security Officers System and MC-2014-009 Grant of Health Benefits
  • MC-2020-04 Interim Risk Mitigation Guidelines Corona Virus Disease
  • MC- 2020-025 Guidelines on DAP Operations and Service Delivery Mechanism under GCQ
  • Memo on Reminders and Guidelines on Onsite Reporting 
• Data on health, safety and welfare of its  employees
  • DAP does not publish this but employees’ health status is monitored daily through a daily monitoring system and reports are made regularly to the Management Committee
• Training and Development for  employees
  • 2020 Annual Report, p.60-65
• Procedures for complaints by employees
  • MC-2019-007 DAP Grievance Machinery
  • Whistleblowing Policy

II. Disclosure and Transparency

• Corporate Objectives
• Financial Performance Indicators (Cash Flows, Statement of Financial Performance, Statement of Financial Position, Statement of Changes in Net Assets/Equity)
• Non-Financial Performance Indicators
• Whistleblowing Policy
• Biographical details of the Board of Trustees

III. Board Responsibility

• Has the BOT reviewed the vision, mission and strategy for the previous year?
• Does BOT monitor /oversee implementation of corporate strategy?
• Code of Conduct and Ethical Standards OO-2017-01 Adoption of the Code of Conduct and Ethical Standards for Public Officials and Employees

• Members of the Board Nomination, Compensation and Remuneration Committee
• Members of the Board Audit Committee
• At least one member of the Audit Committee with background in audit, accounting or finance: the lead of the Audit Committee is the DOF representative
• Members of the Board Risk Management Committee
• At least one member of the Risk Management Committe with background in finance or investments: NEDA; DBM representatives
• BOT meetings scheduled at the beginning of the year? Meetings are regularly held every quarter
• Did BOT meet at least 75% on their scheduled meetings? Yes, The BOT met 3x in 2020 (Feb, Aug 26, Dec 11)
• Policy that Board materials are provided to the Board at least 3 working days before a Board Meeting: yes, Board materials are supposed to given to Board Members at least 3 days in advance of the Board Meeting
• Board Secretary trained in either Legal, Accountancy or Company Secretarial practices? For the  first half of 2020, the Board Secretary was Atty. Vladimir Bedural; for the second half, the Board Secretary was Dr. Alan S. Cajes
• Does the DAP have a separate Internal Audit function? Yes; Quality Manual, p. 11
• Does DAP disclose how key risks are managed?  Quality Manual, QMS Planning, p.30
• The Board Chair and the President/CEO are two different people: The Board Chair is Alicia Dela Rosa Bala; the PCEO is Atty. Engelbert Caronan Jr.
• Board Assessment – done through IPED

 

PRIOR YEARS

• • • Disclosure of activities undertaken to implement policy on customer health and safety
      Manual of Corporate Governance
  • Appointment by the BOT of a Nomination/Remuneration Committee
    GCIS Form, DAP, p.3 (2016)
    GCIS Form, DAP, p.3 (2015)
    GCIS Form, DAP, p.3 (2014)

• • Appointment by the BOT of an Audit Committee
    GCIS Form, DAP, p.3 (2016)
    GCIS Form, DAP, p.3 (2015)
    GCIS Form, DAP, p.3 (2014)

• • Code of Ethics – Adoption of RA 6713 / No Gift Policy
  • Board Secretary is trained in legal, accountancy or company secretarial practices
    • Atty. Vladimir Bedural (2018)
    • Atty. Crisostomo Uribe (2017)
    • Atty. Hans Docena (2016)
  • Existence of a separate internal audit function
    Yes, there is an Internal Audit Service
  • Disclosure of internal control procedures / risk management systems in place
    Quality Manual, p. 30 QMS Planning
  • Role of Chairman and of CEO are assumed by different persons – Yes, DAP Chair is different from DAP President & CEO ; DAP Website / About Us/ Board of Trustees ; 
  • Board Attendance, 2017
  • Conduct of an annual performance assessment of members of the BOT
    Through GCG system
  • Disclosure of the process followed in conducting assessment
    Through GCG system
  • Disclosure of the criteria used in the Board Assessment
    Through GCG system
  • DAP Board Meetings
    DAP Board of Trustees Protocol